Hi Everyone. I have been asked to see how other communities handle their FOIA requests. We receive many requests for different departments and right now they're all routed through the Clerk's Office. We are looking to implement a policy where if someone comes in to request a copy of a plan, minutes, agendas, or any simple item that it be address to that specific department instead of sending that person to fill out a request and then for us to submit it to that particular department and it go back and forth. It has been causing alot of issues so we are looking to see if any community has something either by policy or procedure or an administrative directive that could possibly help us implement a policy here. Anything you may have or suggestions would be greatly appreciated!

Anna Rottermond
Deputy Clerk

Usually the Clerk is designated as the FOIA Coordinator and receives all requests. What I have done in the past is simply create a form letter that would go to the department that would have the info requested in the FOIA. In the form letter, I would stress the legal timeframes for a response to the requester.

Bob Cwiertniewicz, CMC
currently Williamstown Township Deputy Clerk