MAMC has extended the submission deadline to May 17, 2024.

The MiExcellence Awards are an opportunity for your peers to publicly say “well done” at the Michigan Association of Municipal Clerk’s Summer Conference. It is also a platform in which members can share their successful practices with each other.

MiExcellence Award Winners will be announced at the Annual Conference at the Grand Traverse Resort. Honored MiExcellence winners will have the opportunity to share their best practices at a special segment of the conference.

Now is the time to put your best on paper and share it with your colleagues. It is our hope that you will make time to help this program grow and to enrich our profession further. In order to evaluate and select winners and to prepare for the presentations at conference, we have set a deadline of March 18, 2024 for submission of all papers. We will be unable to consider any submissions after that time. All entries will be available on Michiganclerks.org post conference.

Here are the award categories:

• Excellence in Overall Best Practices
• Excellence in Use of Technology/Innovation
• Excellence in Time and Cost Savings
• Excellence in Security and Cybersecurity
• Excellence in Recruiting, Retaining, & Training Pollworkers

All submissions must be from current members of the Michigan Association of Municipal Clerks for 2023. All entries must be submitted by local jurisdictions of a practice used in your office. Communities, not individuals, will be recognized for their projects. Submissions will be sent to the MAMC’s MiExcellence Committee (consisting of the COTY Director, MAMC President, MAMC Past-President).

The determination of a winning submission will depend on the number and quality of papers submitted. MAMC shall be the sole determinant of presenting an award in any given year.

Electronic Submission Contents:

• The MiExcellence Paper (maximum of two pages - additional pages will disqualify entry)
• The cover page (must be included)
• Supporting electronic documents and links (can be in addition to the two pages above). Examples include:
  1. Newsletters and voter correspondence
  2. Voter guides
  3. Newspaper articles
  4. Screenshots or webpages
  5. Photographs
  6. Videos

All materials submitted become the property of MAMC and will be published on our website.  Materials submitted will not be returned to entrants.

Submission Requirements

1. The paper and all supporting documents shall be submitted in an electronic format
2. Persons submitting papers should NOT designate their entry toward a specific award category. This is determined by the MiExcellence Committee.
3. All documents must be submitted as a single file.
4. Any video materials should be provided as an electronic link.
5. E-mail your entry to Michael.Siegrist@Cantonmi.gov.

Submissions are judged on:

Innovation: The submission presents new and original ideas.

Sustainability: The submitted program will provide long-term benefits, can be maintained at its current level, and can be expanded as the need arises.

Outreach Efforts: The organization successfully raises awareness and involves the community. Public engagement is encouraged through educational presentations, community outreach activities, workshops, social media postings, and other methods.

Cost-effectiveness: The submitted program produces positive results while exercising disciplined spending parameters.

Replicability: The submission can be reproduced by other officials and will achieve similar results. With modification, the program can be altered to address changing circumstances or the needs of other jurisdictions.

Generating Positive Results: The submitted program attains successful outcomes. Program outcomes are quantifiable and measurable.